Bid Process Coordinator I

Spearhead Group
  • Post Date: February 14, 2023
  • Apply Before: February 14, 2024
  • Applications 0
  • Views 1099
Job Overview

Job Title:  Bid Process Coordinator I

Job Location: Woodlands, Texas 77381

Job Type: On-site

Job Duration: CTH/Permanent



The Coordinator I, Bid Processes is responsible for supporting the Commodity Managers in all phases of the Client proposal process in compliance with the State of Texas and the Client’s internal policies. The Bid Coordinator assists Commodity Managers and oversees client’s solicitations Requests for Proposal (RFP), Request for Quote (RFQ), and Completive Sealed Proposal (CSP) received from both new and existing customers; Responsible for the utilization and maintenance of the contract management system within Client and required reporting to Texas Ethics Commission and Legislative Budget Board.



  1. Provide system expertise support, troubleshooting and have a good understanding of the iStar supply chain management or procurement modules
  2. Ensure customer concerns are understood; Clearly explain resolution to the customers and ensure that the approach is complete and appropriate, resulting in the best proposal possible
  3. Support the Commodity Manager with the solicitation of goods and services for the Client
  4. Responsible for maintaining, reviewing, and updating the purchasing department bid calendar to ensure the planning of future bids, creation, and delivery of non-award, award and
  5. renewal letters
  6. Maintain, track, report, and complete required contracts via the Legislative Budget Board portal; Maintain, create, track and enter HB 1295 required reporting to the Texas Ethics Commission portal along with utilization and maintenance of contract management system
  7. Provide customer service and training to internal and external customers
  8. Support and assist the Commodity Manager with conducting and demonstrating pre-bid meetings, WebEx virtual demonstrations, creation of bid tabulations sheets and evaluation process
  9. Review and update the purchasing department’s bid calendar to ensure the planning of future bids are done in a timely manner
  10. Update and maintain the purchasing department’s active contract listing in the college intranet
  11. Take part in special projects as needed
  12. Responsible for other reasonable, related duties as assigned



  1. Knowledge of electronic bidding
  2. Knowledge of public procurement processes
  3. Proficient in Microsoft Office software applications (focus on MS Office Suite)
  4. Strong attention to accuracy and detail
  5. Excellent communication skills
  6. Ability to prepare and analyze reports
  7. Excellent organizational skills and the ability to prioritize duties
  8. High level of customer service
  9. A high degree of analytical skills



  1. Associate’s degree and at least 1 year of experience, or an equivalent combination of education and experience



  1. At least three years of work experience in a purchasing environment within a governmental or corporate organization
  2. Experience with PeopleSoft ERP applications
  3. Experience working with Supply Chain Management concepts
  4. Experience working in a collaborative work environment
  5. Experience working in a public community college or higher education organization
Job Detail
  • Offered Salary$50,000+
  • Career LevelExecutive
  • Experience5-10 Years
  • GenderBoth
  • INDUSTRYEducation
  • QualificationBachelor Degree
  • Display StatusOpen
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